BYLAWS OF NORTH PARK CENTRAL NEIGHBORHOOD ASSOCIATION
ARTICLE I. NAME OF ORGANIZATION
The name of this organization shall be “North Park Neighborhood Association” hereafter referred to as the “Association” and shall consist of the area bounded by Amelia Avenue (north side), 8th Avenue (east side), Mitchell Avenue (south side) and the east side of 11th Avenue (west side).
ARTICLE II. PURPOSE
The purpose of the association is to promote the best interests of the residents of the North Park Central neighborhood. The association is formed for civic, non-profit purposes. In order to fulfill the association’s purpose the association shall:
- Provide timely information to its membership regarding activities that may impact the quality of life within the association.
- Promote communications between and among residents of the association government agencies, adjacent neighborhoods and the respective neighborhood associations.
- Encourage the active participation of members by providing an open process so as to allow all members of the neighborhood to involve themselves in the affairs of the neighborhood.
- Promote activities that further the welfare of the neighborhood.
- Support and protect the character and integrity of the neighborhood.
- Create partnerships with governmental agencies and neighboring residential associations on issues of local and regional concern to promote the quality of life and discourage crime within the association’s boundaries.
ARTICLE III. MEMBERSHIP
A. Member Qualifications
Membership in the association shall be open to any person who lives and/or owns any real property within the recognized boundaries of the association. Other individuals, organizations, businesses, government agency and non-profit organizations may become members if they have an interest in the goals and purpose of the neighborhood and are approved as members by a majority vote at any general or special meeting.
B. Member Voting
Members shall have one vote each to be cast while in attendance at any general or special meeting. Only members 18 years of age or older shall have the right to:
- Vote at any meeting.
- Inspect the financial records of the association at a reasonable time and with advance written notice.
- Serve on the Board or committees.
- Receive notices and mailings.
ARTICLE IV. ASSOCIATION MEETINGS
A. General Membership Meetings
There shall be at least four general membership meetings annually. Notification of time and place shall be published in the monthly newsletter.
B. Board Meetings
There shall be at least four Board meetings at the discretion of the Board. Notification of time and place shall be published in the monthly newsletter.
C. Special Meetings
There shall be a special meeting called upon written request of five (5) voting members. Notification of the special meeting shall be completed five (5) days in advance by written or telephone notices to all memberships of the association.
The Chair shall prepare the agenda for meetings, subject to approval of the Board. Any other person may submit an agenda item to the chair at least two (2) days before the meeting. Agenda items may be submitted at the meeting itself. In case of objection to an item submitted at the meeting, a majority vote shall be necessary to approve the item for inclusion.
A quorum for any general or special meeting of the association shall be the number of members in attendance. Unless otherwise specified in the Bylaws, decisions of the association shall be made by a majority vote of the members present at any meeting.
The rules contained in the most current edition of Roberts Rules of Order shall govern the association’s deliberations unless such rules are in conflicts with the association’s Bylaws, or special rules of order. In the event of conflict, the Bylaws or special rules of order shall take precedence.
ARTICLE V. EXECUTIVE BOARD MEMBERSHIP
1. There shall be an Executive Board, consisting of four officers (Chair, Vice-Chair, Treasurer and Secretary) and no more than five (5) committee chairpersons (Block Watch, Community Involvement, Communications and two special project committees).
2. Members of the Board shall be members of the association as defined in Article III, Section A and a current resident of the area bounded by the North Park Central Neighborhood association (see Article I).
3. The officers shall serve without compensation, but shall be reimbursed for any reasonable expenditure incurred in the discharge of their association duties.
1. The Board shall be responsible to the membership.
2. The Board shall be responsible for and conduct the business of the association for the benefit of the membership in fulfillment of the Purpose of the association as stated in Article II.
3. The Board shall make rules and regulations which are consistent with the law and the Bylaws, as they deem proper.
4. The Board shall establish the permanent and temporary Committees as it deems necessary. Committees shall make recommendations to the Board for Board actions. Committees shall not have the power to act on behalf of the organization without specific authorization from the Board
5. The Board shall make special appointments of individuals as deemed appropriate. Appointments shall report directly to the Chair on a monthly basis. Special appointments may relate to, but are not limited to the following: web page design and maintenance, historic district designation, newsletter distribution and community affairs.
6. All actions of the Board are subject to the approval or the rejection of the membership.
1. Officers and Members of the Board shall be elected every two (2) years at a meeting held at or as near to the first of each year as possible. Terms shall be two (2) years, to run from January 1 to December 31.
2. Each Officer and member of the Executive Board must be a Member in Good Standing.
3. No Officer shall hold more than one (1) office at a time.
4. Nominations for candidacy must be submitted at the October General Meeting of the election year.
5. Nominee introductions and platforms will be presented at the November General Meeting of the election year.
6. Voting will take place at the December General Meeting of the election year.
7. The Board may fill any vacancy occurring through resignation by majority vote of the Board. The new member’s term will run through December of the year in which the new member is appointed.
D. Conflicts of Interest
Board members and officers shall report possible conflicts of interest to the Board. If the Board determines that a conflict of interest exists, the interested individual shall not vote on the matter presenting the conflicts.
E. Duties of Officers
Association officers shall be Chair, Vice Chair, Treasurer and Secretary. In addition to those additional duties set forth herein, officers shall perform the duties usually pertaining to their offices as defined if the latest edition of Roberts Rules of Order. Oversees and maintains productive working relationship with all Committees and Committee Chairs. Addresses concerns regarding misrepresentation or that do not follow the mission and bylaws of the Neighborhood Association. Works in conjunction with City, Neighborhood Services or involved parties to educate or obtain information or correct misinformation.
1. The Chair shall serve as the Chairperson of the Board, shall have the authority to call for Board, General and Special Meetings, and shall see that orders and resolutions of the Board are carried out. The Chair shall also prepare agendas, yearly goals and action items, preside at meetings and communicate the Board’s decisions to interested parties.
2. The Vice-Chair shall work closely with the Chair, preside at meetings in the Chair’s absence and perform other customary duties of a Vice-Chair.
3. The Treasurer shall be held accountable for all uses of General Funds and must provide to the Board a written monthly report on the uses of General Funds.
a. General Funds – Disbursement of funds requires written approval of two Board members. At lease one Board member shall be authorized to write checks when the Treasurer is unavailable
b. Grant Funds – Grant Funds shall not be commingled with General Funds. A separate checking account shall be created for each fund. The Grant Project leader and at least one Board member shall be authorized to write checks when the Grant Project leader is unavailable. Disbursement of funds requires written approval of two Board members and the Grant Project leader. The Grant Project leader shall be held accountable for all uses of Grant Funds and must provide the Board and Treasurer a written monthly report on the uses of Grant Funds.
4. The Secretary shall maintain a membership register listing all property owners within the association boundaries by name, address and phone numbers; keep minutes of the meetings, including a sampling of majority and minority opinions expressed; and records all motions and actions taken at the meetings.
5. Members at Large shall assist officers and members as appropriate.
6. The Vice Chair, Treasurer or Secretary, in that order, shall act in the place of the Chair in the event of the Chair’s absence, inability or refusal to act.
E. Duties of Committee Chairs
Committees shall be Community Involvement, Block Watch, Communications and two special project committees to be determined as needed. Committees as established as a means of the membership to organize on authorized projects, in order to focus resources, establish communication and facilitate solutions to issues or concerns brought to the committees attention by the membership. Membership participation is best served by joining a Committee that has been assigned functions by the officers and membership. Members can belong to more than one Committee and there is no limit to the amount of members on a committee. Each member should be prepared to be an active participant of the committee they join.
1. Block Watch Chair
a. Responsible for addressing issues of visual blight, noise and graffiti as defined in City Ordinances.
b. Planning and executing neighborhood Block Watch meetings, cleanup events and beautification projects.
c. Educate members on all issues and concerns pertaining to Block Watch program as defined by the City.
d. Educate members on how to report and monitor all issues and concerns pertaining to blight, noise and graffiti.
e. Create Neighborhood Alert process and implement process through phone or Email.
f. Act as a liaison between neighborhood association and local community action officer.
g. Responsible for attending monthly general meetings and reporting on Block Watch issues.
h. Contact the Executive Board Chair with agenda items for monthly general meetings one week prior to the meeting.
i. Serve as public contact for membership, private and public agencies and with non-membership, as needed in regards to event planning.
j. Maintain productive working relationship with all association membership and committees as well as public and private agencies and non members.
k. Submit articles or committee updates as needed to Communications Committee for publication of newsletter.
l. Attend quarterly Board meetings and serve as an active member of the board.
m. Assist in the writing and decisions process for the yearly Block Watch Grant by educating the Board on concerns or issues.
2. Community Involvement Chair
a. Responsible for addressing, planning and executing neighborhood events, such as but not limited to; Welcome Baskets, Parties, Holiday Decorations, Contests, Fundraising and Group Garage Sales.
b. Will lead a team of members in focusing on scheduled events and providing officers and members with progress reports of the events.
c. Responsible for attending monthly general meetings.
d. Contact the Executive Board Chair with agenda items for monthly general meetings one week prior to the meeting.
e. Serve as public contact for membership, private and public agencies and with non-membership, as needed in regards to event planning.
f. Maintain productive working relationship with all association membership and committees as well as public and private agencies and non members.
g. Advise Officers of activity status for issues or concerns pertaining to Committees function.
h. Submit articles or committee updates as needed to Communications Committee for publication of newsletter.
i. Attend quarterly Board meetings and serve as an active member of the board.
3. Communications Chair
a. Responsible for collecting information and reports from all Chairs or members to publish in the monthly newsletter.
b. Responsible for reviewing, compiling, assembling and producing monthly newsletter.
c. Oversee distribution (Email, website and Hard copy), maps and delivery volunteer information.
d. When needed write or edit articles for publication.
e. Coordinate with public and private agencies and non members for content submittals as needed.
f. Address concerns with format, design and layout of newsletter and publications.
g. Oversee marketing and advertising development and report billing to Treasurer.
h. Update brochure, mission and create other publications as needed.
i. Create “Branding” of neighborhood through logo development and publication (i.e. t-shirts, give- a-ways, signage etc.)
j. Oversee development and maintenance of WEB site.
k. Responsible for attending monthly general meetings.
l. Contact the Executive Board Chair with agenda items for monthly general meetings one week prior to the meeting.
m. Maintain productive working relationship with all association membership and committees as well as public and private agencies and non members.
n. Advise Officers of activity status for issues or concerns pertaining to Committees function.
o. Attend quarterly Board meetings and serve as an active member of the board.
4. Special Project’s Chair
a. Responsible for developing, planning and executing special project per the members request and assignment.
b. Responsible for attending monthly general meetings.
c. Contact the Executive Board Chair with agenda items for monthly general meetings one
week prior to the meeting.
d. Maintain productive working relationship with all association membership and committees as well as public and private agencies and non members.
e. Advise Officers of activity status for issues or concerns pertaining to Committees function.
f. Attend quarterly Board meetings and serve as an active member of the board.
ARTICLE VI. FINANCIAL MANAGEMENT
A. Obligation of Association
The Board shall approve all obligations of the Association proposed to be funded from the association account(s) prior to any verbal or written commitment to expend funds of the association. The Board may provide authority to the Treasurer to make expenditures under $25.00 without prior Board approval to meet the purposes of the association as defined by Article II. Such expenditures(s) shall be presented to the Board at the next Board meeting.
Charging of dues or membership fees shall not be made. Voluntary contributions will be accepted. Activities to raise funds may be held.
C. Designated Donations
The Board may request and members, supporters or corporate entities may contribute additional donations to cover costs associated with designated projects of the association as determined by the Board in accordance with the purposes of the association as defined by Article II.
D. Banking Authority
The Treasurer and one (1) other designated Board Member will have signatory authority on all NPCNA financial accounts and reports.
E. Treasurer’s Report to Association
The Treasurer shall present a financial report the membership at an association meeting. The membership shall review, discuss and take action as required.
F. Presentation of Financial Statements
Semi-annually, the Treasurer must present all bank and grant statements at the Board Meetings.
ARTICLE VII. AMENDMENTS TO BYLAWS
These Bylaws may be adopted, repealed or amended by a vote of two-thirds majority of those voting members at a general, special, or duly noticed association meeting. All amendments to these Bylaws must be proposed in writing and submitted to members at least seven (7) days before voting at a general or special membership meeting.